How Do Enterprise Content material Management Systems Capture Content?

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Summary:
Together with Content material Storage, Preservation, and Delivery, Capture is one of the crucial components of Enterprise Content material Management. This short article will explore the methods content is captured in ECM systems.

Key phrases:
Document Management,Document Management Computer software,Document Management System,Paper Capture,Automated Workflow,Retention Policies,Document Versioning,Content Central,Browser Based,Web Based

As well as Content material Storage, Preservation, and Delivery, Capture is among the key components of Enterprise Content material Management. This short article will discover the approaches content is captured in ECM systems.

Capture generally consists of acquiring raw data and then processing it in some way.

Data Capture

Information is usually captured manually by ECM systems from:

  • Paper documents which will either be scanned for their pictures, or for critical details inside the content material from the document to be transcribed into an electronic data-entry form
  • Electronic workplace documents including correspondence, spreadsheets, presentations, and so on developed originally in an electronic form
  • E-mails sent or received
  • Multimedia objects like audio or video content, animation, and interactivity
  • Microfilm

Information may also be arranged to become captured automatically from EDI or XML documents, ERP applications, and other line-of-business applications like Accounting or CAD. Automated interfaces can be built with these sources.

Preliminary Processing

Scanned documents and digital faxes are not readable text. To convert them into machine-readable characters, unique character recognition technologies are utilised. At present, these include things like:

  • Optical Character Recognition – OCR – utilised to convert typed document images into text documents with readable and editable characters
  • Handwritten Character Recognition – HCR – utilised to convert handwriting or lettering into text characters. The technology has not however been perfected
  • Optical Mark Recognition – OMR use to read markings in checkboxes and other pre-defined fields in types, etc.
  • Standardized barcodes, enabling the extraction of details employing barcode readers

Both OCR and HCR have already been continually improved utilizing artificial-intelligence options which include comparison, logic, and reference lists.

Document-imaging methods help increase the high quality of scanned images by enhancing legibility and adjusting pictures which have been captured in an awkward angle.

ECM can recognize information captured by way of external types if the capture system knows the structure and logic from the forms.

Aggregation and Indexing

Enterprise Content Management systems capture content in various formats from numerous sources. The content material is then aggregated and indexed to ensure that it can be retrieved in meaningful ways.

The indexing logic of ECM is on its personal, and not dependent on any indexing logic of original sources, if the content material had been indexed there.

The Enterprise Content material Management program requirements to develop a structure of its own that can permit accommodating the varied categories of content it accommodates.

Captured Content is Input to the Later Stages

The content material captured from diverse sources by the Enterprise Content material Management technique is “managed” so that it may be processed and applied, or archived.

Separate articles will determine the components of managing databases, authorizing access, and the creating the stages of storage, preservation and delivery.

Conclusion

Content capture could be the first step in Enterprise Content Management. Thinking of the varied nature in the content to become captured, ECM has to make use of varied technologies to perform it. Scanning paper documents, making interfaces to capture electronic documents from other applications, converting document images into machine-readable/editable text documents, using imaging technologies to improve the good quality of captured images, and so forth. are examples in the technologies available.

The captured content material goes to a widespread repository exactly where its indexed under meaningful categories. The content material then passes into subsequent phases of management, storage, preservation, and delivery.